Room Change Requests & Consolidation

ROOM CHANGE REQUESTS ARE REVIEWED BASED ON URGENCY, AVAILABILITY, AND NEED. SUBMITTING A REQUEST DOES NOT GUARANTEE APPROVAL.

The University makes all assignments without regard to race, color, religion, sexual orientation, or national origin and rejects all requests for change of assignment based upon reasons of race, color, religion, disability, national origin, or other protected category. 

Timeline

Please note that room change requests will not be reviewed until the week of August 26th (fall) and January 10th (spring).

Spring Semester 2025:

  • January 6th: Room Change Requests Accepted
  • January 10th: Consolidation Notifications Begin
  • January 13th: Review of Room Change Requests will begin
  • January 15th: Review of Room Change Requests will conclude
  • January 22nd: All Room Changes Conclude
  • January 29th: Consolidations Conclude (No room changes after this date for the remainder of spring semester)

Fall Semester 2025: 

  • August 18th: Room Change Requests Accepted
  • August 22nd: Consolidation Notifications Begin
  • August 26th: Review of Room Change Requests will begin
  • August 27th: Review of Room Change Requests will conclude
  • September 3rd: All Room Changes Conclude
  • September 10th: Consolidations Conclude (No room changes after this date for the remainder of fall semester)

Room Change Request Process

You may request a room change by completing the online room change request form HERE. (Request form will be available January 6th and August 18th, respectively.)

  • We cannot guarantee that all room change requests will be granted. 
  • Room changes are completely dependent upon space, availability, and nature of request.
  • You may request to move to another room, another hall, or with a specific roommate.
  • Room change approvals occur over the course over several weeks. Contacting HRL will not expedite your move.
  • Residents are not allowed to move without the written approval of HRL.
  • Please note that if you move to a room that you are not assigned to, there is a $150 unauthorized change fee and you will be required to return to your original assignment within 24 hours. 

IMPORTANT: The Residence Hall Contract states that any student living in a DOUBLE OCCUPANCY ROOM must either a) identify or accept a roommate OR b) declare and assume financial responsibility for a single / double-as-a-single room. If you do not have a roommate now or find yourself without a roommate during the room change/consolidation time period, you MUST complete a room change form and indicate your preference. Please see your RA or email Housing & Residence Life for assistance.  

Consolidation Process

  • Any resident that has not received a roommate by the Friday after classes begin will have 3 options:
    • Purchase the vacant space in their room as a private and pay applicable charges 
    • Voluntarily identify another resident that is currently without a roommate (listing will be provided)
      • The residents can either mutually agree on which resident will relocate OR
      • The Occupancy Coordinator will determine which resident will relocate based on application date
    • Be assigned a roommate at random
      • The residents can either mutually agree on which resident will relocate OR
      • The Occupancy Coordinator will determine which resident will relocate based on academic classification and application date
  • Any resident without a roommate 14 days after classes begin will automatically be assigned a roommate. 
    • The Occupancy Coordinator will determine which resident will relocate based on application date and classification.