ࡱ>  5bjbjVV 8^<<-\ALohhh4o6o6o6o6o6o6o$q;tZo hh Zooo!!! 4o! 4o!!$e @kPG3WA!RDg< oo0og9u!9ux@k9u@kh!|VEhhhZoZo! hhho 9uhhhhhhhhh :  ANNUAL REPORT Fall 2010 Spring 2011 Academic Year International Programs and Offerings Committee Submitted by Claudia Polo Vance, Ph.D. Chair, International Programs and Offerings Committee Department of Foreign Languages ϲʹ 5074 ϲʹ Florence, Alabama ____________________________________________ __________________________ Committee Chair Date submitted Submitted to: ___Dr. Thornell, VPAA & Provost__ __________________________ Date received International Programs and Offerings Committee Dr. Claudia Polo Vance, Chair UNIVERSITY OF NORTH ALABAMA ANNUAL REPORT 2010-2011 Membership The shared governance document currently in place states that the IPO Committee consists of the following members: Six (6) faculty members, recommended to the Shared Governance Executive Committee by the Faculty Senate. Vice Provost for International Affairs is a non-voting member. One (1) representative from Enrollment Management, recommended to the Shared Governance Executive Committee by the Staff Senate. One (1) International Student representative, recommended to the Shared Governance Executive Committee by the Student Government Association President. Vice President for University Advancement. During the fall 2010 spring 2011 academic year, the following TEN (10) members served on this committee: Mr. Ralph Akalonu (International student spring semester) Ms. Lillian Akin (Registrars Office) Dr. J. Paul Baird (Counselor Education) Dr. Santanu Borah, Vice Chair (Management) Dr. Lisa Keys-Mathews (Geography) Dr. Patricia Sanders (Communications) Dr. Alex Takeuchi (Sociology) Dr. Claudia P. Vance, Chair (Foreign Languages) Dr. Chunsheng Zhang (Vice Provost for International Affairs) (Dean of Enrollment and Registrar) Ms. Judith Ezejimofor (International student fall semester) Dr. Alan G. Medders (Vice President for University Advancement) Mr. Akalonu was appointed by the SGA as international student representative during the spring because Ms. Ezejimofor graduated after the fall semester. The Committees Charge The Shared Governance document currently in place (as of 5/10/2010) defines the charge of the IPO Committee as follows: To serve as an advisory committee to international programs/offerings on campus. To serve as a clearinghouse for information related to international programs/offerings on campus. To provide a mechanism for coordinating all programs/offerings within various colleges as well as other areas on campus. To serve as a mechanism for international offerings/program development. The new committee charge as approved by the Shared Governance Executive Committee to take effect in fall 2010 is as follows: To serve as an advisory committee to international programs/offerings on campus To assist the Center for International Programs with information related to international programs/offerings on campus. To provide a mechanism for coordinating all programs/offerings within various colleges as well as other areas on campus. To serve as a mechanism for international offerings/program development. Handle all proposals affecting University policy according to section C.2 Shared Governance Procedure for Policy Change Recommendations. Regular Meetings The IPO Committee was scheduled to meet once a month on the second Tuesday at 1:00pm in Wesleyan Hall Conference Room. The actual schedules of the meetings were as follows: September 14, 2010 October 12, 2010 November 2, 2010* January 20, 2011 February 8, 2011 March 22, 2011 April 19, 2011 May 3, 2011 * This meeting was canceled due to the lack of quorum. However, all attending members had an hour long discussions on important issues, and an e-mail meeting took place. (Officially approved minutes of the meetings on above dates have been forwarded to the Shared Governance Committee.) Executive Summary and Accomplishments With the Vice Provost for International Affairs in the Center for International Programs, many important issues were discussed to be included as part of the primary responsibilities of the IPO Committee. As the results new procedures and revised forms were adopted to facilitate existing study abroad programs more efficiently and to further advance ϲʹϒs international programs. The major accomplishments of the IPO Committee are summarized as follows: Reviewed and revised the IPO Committees charge. (See above.) Determined the IPO Committees role in recommending study abroad trips to the International Affairs office. The Committee will consider the academic rigor of study abroad programs while the Office of International Affairs will focus on administrative rigor. The IPO Committee and International Affairs are establishing specific parameters for study abroad trips at this time. Requested that the Office of International Affairs develop guidelines based on liability concerns raised by faculty members who lead study abroad programs. Faculty-Led Short-Term Study Abroad Guidelines was drafted and submitted and will be considered by the 2011-2012 IPO Committee. Required that all ϲʹ 2011 Study Abroad Program participants and future participants enroll in iNext Insurance for travelers before going abroad. Discussed the inclusion of more faculty members who have led study abroad groups to serve on the IPO Committee. Study abroad leaders were invited to attend a committee meeting, and many attended. Drs. Bibbee and Petersen (England) and Dr. Koti (Tanzania) gave presentations to the Committee about their new programs abroad. Discussed offering a combination of need and merit-based scholarships in the future. Revised the scholarship application rounds from three (October, June, and March) to two (1st Friday in November and the 1st Friday in February) in order to better match the time frames of the programs abroad and to give the IPO Committee flexibility to consider other issues. Awarded a record total of 52 ϲʹ Study Abroad Scholarships in 2010-2011 to qualified ϲʹ participants. 50 students were funded at $800 and two were funded at $500 (because they had already received other scholarships). This is an increase from 38 students receiving scholarships in the 2009-2010 academic year. Requested and received more funding to cover the increased number of scholarship applications from ϲʹ students studying abroad. Dr. Alan Medders and the Office of Advancement were able to secure pledges of $50,000 towards the Study Abroad Scholarships. The IPO Committee rolled over $10,000 so that now there will be a total of $38,000 for scholarships in 2011-2012. (For more detail on the issues discussed and/or adopted in committee meetings, refer to the official minutes provided with the Shared Governance Committee.) Formal Recommendations Based on the discussions and motions passed at this academic years meetings, the IPO Committee makes the following recommendations: Establishment of a clear, yet broad protocol on how a study abroad program that is credit bearing (e.g., faculty led trip abroad through which students can earn ϲʹ credits) should be approved. Specifically, the IPO Committee strongly recommends that a proposal of any study abroad program that is ϲʹ credit bearing must first be reviewed and approved by the IPO Committee and the Vice Provost for International Affairs to ensure its pedagogical integrity, overall quality and safety and for liability reasons, before it is approved by the university wide curriculum committee and the Vice President for Academic Affairs. Representation on the IPO Committee from at least (2) two ϲʹ faculty members who can give perspective based on successfully leading a ϲʹ credit-bearing study abroad program. Inclusion of one (1) additional student member who has successfully completed a ϲʹ sanctioned study abroad program. The discussion of offering need-based scholarships in addition to merit-based scholarship should continue. As ϲʹ study abroad opportunities increase, so should the promotion of study abroad on campus. A webpage housed under International Affairs should be dedicated to ϲʹ study abroad programs, names of participants, experiences, and pictures. There are study-abroad administrative and academic issues (i.e., how money will be collected for study abroad, how leaders will be compensated, etc.) that need to have university-wide policies in place. When approved, The Faculty-Led Short-Term Study Abroad Guidelines draft will clarify these issues. Plan for Fall 2011 Spring 2012 Academic Year The IPO Committee plans to accomplish the following: 1. Based on Item 1 in Formal Recommendations, work with the Office of International Affairs to create rubrics for new and existing credit-bearing study abroad programs that measure the academic and administrative integrity. 2. Inclusion of the financial need component in the Study Abroad Scholarship evaluation criteria to help diversify the socio-economic class of scholarship recipients and to provide a wider range of students with opportunities to study abroad, as well as to help increase potential donors to support ϲʹϒs international programs. An analysis of how other universities handle these needs is already underway. 3. The study-abroad administrative and academic concerns raised by study abroad leaders (see Item 4 of Formal Recommendations) should be cleared up with the The Faculty-Led Short-Term Study Abroad Guidelines draft presented by the Office of International Affairs to the Committee on May 3, 2011. The Committee will consider the draft in September. 4. Perhaps more discussions on bringing international students to ϲʹ and improving ϲʹϒs existing programs for international students (e.g., ESL courses, etc.). 5. Analysis of feasibility of possible year-long exchange programs with accredited foreign universities. The Committees Weaknesses As the Chair of the IPO Committee, I have observed the following weaknesses of the committee: Related to Items 1 and 3 in Formal Recommendations, due to the absence of clear rubrics for measuring new and existing study abroad programs and for measuring financial need, the IPO Committee was not able to establish policies. The Universitys study abroad programs and offerings are growing yearly and policies need to be formalized Representation on the IPO Committee from at least (2) two ϲʹ faculty members and one student participant of a ϲʹ credit-bearing study abroad program would have been very helpful in considering study abroad policies for the future. The Committees Plan to Address the Weaknesses (See Formal Recommendations and Plan for the Fall 2011 Spring 2012 Academic Year above.) Comments With the strong leadership of Dr. Chunsheng Zhang, our Vice Provost for International Affairs, the IPO Committee has been a very active committee. Every committee member recognized the tremendous pedagogical benefits of having international students at ϲʹ and of sending our domestic students to study abroad and be exposed to diverse cultures. We as the IPO Committee was a group of faculty, staff, student and administrators who were all interested in advancing ϲʹϒs international Programs. With an additional student member and adequate representation from study abroad leaders and of all four colleges by faculty members, I believe the IPO Committee should be able to accomplish what it plans for the next academic year. 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